MINISTRY HANDBOOK

PURPOSE

The Ministry Handbook is provided as a guide and reference for matters pertaining to the placement and entitlements for those in ministry within the Uniting Church in Western Australia. It is written for those in ministry placements; and also for those responsible for their pastoral and administrative oversight. The Ministerial Benefits Committee has responsibility for producing the Ministry Handbook and for maintaining a regular review of its contents.

GUIDELINES FOR MINISTER’S BENEFIT ACCOUNTS

3.4 WA Ministers Benefits Guidelines Final – Approved by General Council – 8 February 2016

1     CONTENTS

1      Contents March 2017

1.1   Introduction

1.2   Definitions & Abbreviations

2    THEOLOGY OF THE STIPEND

2.1a    Theology of the Stipend

3     STIPENDS

3.1    Please contact Placements Administrator or CFO to receive a current list of Stipends & Allowances

3.1b  Minister’s Stipend Payment Advice 2015 (2)

3.1c  MS Payt Vouchers 2015

3.2    Payment beyond the minimum stipend    (In progress)

3.3    Regional Loadings

3.4    WA Ministers Benefits Guidelines Final – Approved by General Council – 8 February 2016

3.4a  Operation of Minister’s Benefit Account

3.5    Payment Arrangements (10)

4    HOUSING

4.1    Housing Policy – Amended to reflect Clergy Couples – Approved by MBC June 2016

4.2    National Home Endowment Fund Approved GenCouncil Dec2011

4.3    Manse Guidelines        (Under revision)

5    MOTOR VEHICLE PROVISIONS

5.1     Motor Vehicle General Policy 5.1a   Motor Vehicle Reimbursement Claim Form

5.2   Cooperative Loan Fund – Approved by SSC Nov 2016

5.3    Vehicle Concessions Available to Ministers

6    OTHER ALLOWANCES AND WORK RELATED EXPENSES

6.1    Personal Resources & Development Grant – Ministers please refer to Terms of Placement

6.2    Minister’s Wellness Benefit Scheme – please contact Insurance & Risk Manager on (08) 92609832 or Amanda to receive a copy.

6.3    Help in Difficult Situations

6.4    Entitlements for those in Ministry Living Above the 26th Parallel Form 3 – MBA Expenditure Acquittal Advice

7    LEAVE

7.1   7.1 Annual Leave Approved GenCouncil Oct 2016 – Updated March 2017

7.1A 7.1A Annual Leave Form Final – Approved by GC Sept 2016 – Updated March 2017(PDF) / Please email Amanda for a “word” version of the annual leave application form.

7.2     Other Leave – Approved by PR&PC – August 2016 (includes public holidays, preaching free Sundays, study leave, compassionate/bereavement leave, jury duty, carer’s leave)

7.3     Sick Leave

7.4     Long Service Leave Policy

7.4a  Long Service Leave Application

7.5    Maternity Leave     (in progress)

7.6    Parental Leave        (in progress)

8    SUPERANNUATION

8.1    Superannuation   (In progress)

9    PART TIME MINISTRY

9.1   Part Time Ministry Guidelines for Visiting Preachers from other Denominations – November 2016

10    SUPPLY MINISTRY

10      Supply Ministries General Overview

10.1   Occasional Supply Approved GenCouncil Oct2012

10.2   Short Term Supply Amended and Approved GenCouncil Feb14

10.3   Long Term Supply Amended & Approved GenCouncil Feb2014

10.4   Transitional Ministry Approved GenCouncil Oct2012

11  ACCOUNTABILITY IN MINISTRY

11.1   Code of Ethics AppGenCouncil Oct12

11.2   Supervision Policy

11.2a Sample Supervision Covenant

11.2b Sample Report Supervisor to Placement Body

11.3   Continuing Education

11.4    Reporting Accounts of Abuse :

11.4a Member_Adherent_Sexual_Abuse_Sexual_Misconduct_Policy

11.4b Member_Adherent_Sexual_Misconduct_Policy_Complaint_Form

11.4c Appendix_3_Mandatory_Reporting_of_Child_Abuse

11.4d 141201 Final Policy for Responding to Complaints of past abuse

11.4e  A5_-Code_of_Ethics-2010-UPDATED-and-_CORRECTED-2012

12  OTHER ITEMS

12.1    Placement of Chaplains WA  (July 2016)

12.2    Lay Ministry Worker Remuneration Guidelines WA – Approved by GC on 10 October 2016  (October 2016)

12.3    Couples in Ministry  – incorporated into 4.1 Housing Policy above

12.4    Baptism, Wedding and Funeral charges        (To be written)

13   RELOCATION

13.1   Ministry Relocation Policy Amended Feb13

13.2   Removal Inventory

14    MINISTERS OBLIGATIONS TO GOVERNMENT

14.1    Taxation treatment of ministers       (To be written)

14.2    Centrelink treatment of ministers       (To be written)

14.3   National Police Certificate – contact the Placement Administrator for Assistance to the best link

14.4   Working with Children Check Approved Gen Council Dec11 – contact the Placement Administrator for a form

14.5   Marriage Celebrant Requirements – contact the Placements Administrator for an application form and  appointment with the General Secretary

15   MINISTRY DOCUMENTATION

15.1  Ministry Leadership Profile for WA – 2016 (Final)06042016

15.2  Updated Congregational Profile – PR&PC Approved August 2016

15.3  Letter of Call – Suggested outline for a letter issuing a call to a Minister

15.4  TERMS OF PLACEMENT TEMPLATE – Updated and Final (28 March 2017) Please email Amanda if you require an Editable Version of the Template.

15.5  090113 -National Handbook of Placement Procedures 2006

15.6  Ministers-annual-reports-2015-16-amended as per Regulation 2.2.1(a) and (b) (Editable Version)

15.7  Lay Ministry Worker Remuneration Guidelines (Approved by PR&PC on 25 October 2016) – Final

15.8  Appendix 1- MINISTRY OF PASTOR – Steps (January 2017)

15.9  20170221 Ministry of Pastor Process Documents (January 2017)

16 RELATED POLICIES

16.1   Volunteer Travel Policy

16.2   Motor Vehicle Expense Claim Form – VOLUNTEERS (Not Employees) on Church Related Business

16.3   Motor Vehicle Travel Expense Claim Form – THOSE IN PLACEMENT

17 PASTORAL RELATIONS COMMITTEE RULES & PLACEMENTS COMMISSION BYLAWS (New Structure from 5 November 2016)

17.1  Placements Commission

17.2  Pastoral Relations Committee  PASTORAL RELATIONS COMMITTEE Regulation 3.7.3(b) (January 2017)

  • Rule P3.2 is pending approval at the AGM of Presbyter – May 2017

      DRAFT RULE ONLYP 3.2 Pastoral Relations Committee (Rev November 2016) – PRC Comments;

18  MINISTRY OF PASTOR

18.1   3.5.13.3 Ministry of Pastor Working Group – Approved at Synod 2015

18.2   Appendix 1- MINISTRY OF PASTOR – Steps (January 2017)

18.3   20170221 Ministry of Pastor Process Documents (January 2017)

19  WA PRESBYTERY MEMBER’S ROLL

19.1  In progress (Please contact the General Secretary with any queries)

HELPFUL LINKS

Updated 2015 Regulations: https://assembly.uca.org.au/images/resources/Regulations_Policies/2015_Regulations-updatedSeptember2016.pdf

2014 New NominationAndApplicationForRegistrationOfMinisterOfReligion

NOTIFICATION OF APPROVED FORMS AND REVISED GUIDELINES ON THE MARRIAGE ACT

For further information, please contact Amanda Badenhorst on (08) 9260 9805 or amanda.badenhorst@wa.uca.org.au. OR Thomas Stokes on tastokes@iinet.net.au